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Add documents to Datashare

Datashare provides a folder on your Mac to collect documents you want to have in Datashare.

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Find your Datashare folder on your Mac

Open your Mac's 'Finder' by clicking on the blue smiling icon in your Mac's 'Dock':

On the menu bar at the top of your computer, click 'Go' and 'Home' (the house icon):

You will see a folder called 'Datashare':

If you want to quickly access it in the future, you can drag and drop it in 'Favorites' on the left of this window:

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Add documents to your Datashare folder on your Mac

Copy or drop the documents that you want to add to Datashare in this Datashare folder.

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Launch Datashare

Open your Applications. You should see Datashare. Double-click on it:

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In the menu, in 'Tasks', open 'Documents'

Expand the menu on the left:

In 'Tasks', open 'Documents':

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Choose your options

  • Select the project in Datashare where you want to add your documents. The Default project, which is automatically created, is selected by default.

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Watch the progress of your document addition

Two extraction tasks are now running:

  • The first is the

You can now .

On the top right, click the 'Plus' button:

Select the folder or sub-folder on your computer in your 'Datashare' directory containing the documents you want to add. The entire 'Datashare' directory will be added by default.

  • Choose the language of your documents if you don't want Datashare to guess it automatically. Note: If you choose to also extract text from images (at the next option), you might need to install the appropriate language package on your system. Datashare will tell you if the language package is missing. Refer to the documentation to know .

  • Extract text from images/PDFs with Optical Character Recognition (OCR). Be aware the indexing can take up to 10 times longer.

  • Skip already indexed documents if you'd like.

  • Click 'Add'

  • scanning
    of your Datashare folder - it sees if there are documents to analyze. It is called 'Scan folders'.
  • The second is the indexing of these files. It is called 'Index documents'.

  • Note: It is not possible to '' while these two tasks are still running. You won't have the entities (names of people, organizations, locations and e-mail addresses) yet. To get these, once your document addition is finished, please follow the steps to '.

    But you can start searching in your documents without having to wait for all tasks to be done.

    search documents in Datashare
    Expand the menu
    how to install language packages
    Find entities
    Find entities'
    Open the 'Documents' page
    Click the 'Plus' button
    Form for adding documents
    Screenshot of Mac's dock where the Finder is active in first position
    Screenshot of Mac's Finder window with a dropdown menu below the 'Go' entry with the 'Home' entry highlighted
    Screenshot of Mac's Home window with an arrow pointing at the 'Datashare' folder in the list
    Screenshot of Mac's Home window highligting 'Datashare' entry located in the 'Favorites'
    Screenshot of Mac's Applications window with an arrow pointing Datashare's logo
    Screenshot of Datashare's homepage highlighting the top icon in the left menu top to expand it
    Screenshot of Datashare's homepage with the left menu open highlighting the 'Documents' entry in the 'Tasks' category
    Screenshot of Datashare's Documents page highlighting the 'Plus' button at the top right corner
    Screenshot of Datashare's 'Add Documents' page with the form showing 5 options, a 'Reset' and an 'Add' buttons
    Screenshot of Datashare's Documents page highlighting two lines in a table, one for 'Scan folders' and another one for 'Index documents'