Star, tag and recommend

Turn the documents into starred, tag them or, in server mode, recommend them to project's other members.

Star documents

In server collaborative mode, starring documents is private. Other members of your projects can't see your starred documents.

Star a single document

Click the star icon either at the right of the document's card or at the top right of the document:

Screenshot of Datashare's search documents page in List layout with a document open and its star icon on the top right is highlighted

Click on the same icons to unstar.

Star multiple documents

Open the selection mode by clicking the multiple cards icon on the left of the pagination:

Screenshot of Datashare's search documents page in List layout where the selection mode button on the left of the results' paginationis highlighted

Select the documents you want to star:

Screenshot of Datashare's search documents page in List layout where the selection mode is open and 3 documents are ticked and their checkboxes are highlighted

Click the star filled icon:

Screenshot of Datashare's search documents page in List layout where the selection mode is open and 3 documents are ticked the star filled icon is highlighted

To unstar documents, click the three-dot icon if necessary and click Unstar:

Screenshot of Datashare's search documents page in List layout where the selection mode is open and 2 documents are ticked, the 'Unstar' entry in the three-dot dropdown is highlighted
Screenshot of Datashare's search documents page in List layout where the selection mode is open and 3 documents are ticked, the 'Unstar' button is highlighted

Filter starred documents

Open the filters by clicking the 'Filters' button on the left of the search bar:

Screenshot of Datashare's search documents page in List layout where the 'Filter' button on the left of the search bar is highlighted

In the 'User data' category, open 'Starred' and tick the 'Starred' checkbox:

Screenshot of Datashare's search documents page in List layout where the 'Filters' are open on the left and the 'Starred' filter is open and highlighted

Tag documents

Tags are always in lower case letters. They can contain numbers, hyphens and special characters but not commas nor semicolons (which are the keyboard shortcuts to add the tags).

In server collaborative mode, tags are public to the project's other members. You can see their tag and they can see yours.

Tag a single document

Open a document in 'Search' > 'Documents' > open on a document and above the document's name, click on the hashtag icon:

Screenshot of Datashare's search documents page in List layout where a document is open and its 'Hashtag' (tag) button above its title is highlighted

It opens the Tags panel on the left:

Screenshot of Datashare's search documents page in List layout where a document is open and the 'Tags' floating panel on the left of the document is highlighted

Type your tag and press Enter or click 'Add':

Screenshot of Datashare's search documents page in List layout where a document is open, the 'Tags' floating panel on the left of the document is open and the field to add filters is highlighted

Your tag is now displayed in the 'Added by you' category:

Screenshot of Datashare's search documents page in List layout where a document is open, the 'Tags' floating panel on the left of the document is open and the category 'Added by you' is highlighted

Remove your tag, or others' tags, by clicking their cross icon:

Screenshot of Datashare's search documents page in List layout where a document is open, the 'Tags' floating panel on the left of the document is open and the Cross icons in 2 tags label are highlighted

Tag multiple documents

Open the selection mode by clicking the multiple cards icon on the left of the pagination:

Screenshot of Datashare's search documents page in List layout where the selection mode button on the left of the results' paginationis highlighted

Select the documents you want to tag:

Screenshot of Datashare's search documents page in List layout where the selection mode is open and 3 documents are ticked and their checkboxes are highlighted

Click the three-dot icon if necessary and click 'Tag':

Screenshot of Datashare's search documents page in List layout where the selection mode is open and 2 documents are ticked, the 'Tag' entry in the three-dot dropdown is highlighted
Screenshot of Datashare's search documents page in List layout where the selection mode is open and 3 documents are ticked, the 'Tag' button is highlighted

Type your tag or type multiple tags by separating them with comma and click 'Add':

Screenshot of Datashare's search documents page in List layout where a modal to add Tags is open

Remove your tag, or others' tags, by clicking their cross icon on each single document (you cannot untag multiple documents):

Screenshot of Datashare's search documents page in List layout where a document is open, the 'Tags' floating panel on the left of the document is open and the Cross icons in 2 tags label are highlighted

Filter tagged documents

Open the filters by clicking the 'Filters' button on the left of the search bar:

Screenshot of Datashare's search documents page in List layout where the 'Filter' button on the left of the search bar is highlighted

In the 'User data' category, open 'Tags' and tick the 'Tag' checkboxes for tagged documents you want to filter:

Screenshot of Datashare's search documents page in List layout where the 'Filters' are open on the left and the 'Tags' filter is open and highlighted

Recommend a document

In server collaborative mode, recommending documents is public to the project's other members. All members can see who recommended some documents.

Open a document in 'Search' > 'Documents' > open on a document and above the document's name, click on the eyes icon:

Screenshot of Datashare's search documents page in List layout where a document is open and its 'Eyes' (recommend) button above its title is highlighted

It opens the Recommendations panel on the left:

Screenshot of Datashare's search documents page in List layout where a document is open and the 'Recommendations' floating panel on the left of the document is highlighted

Click on the 'Mark as recommended' button:

Screenshot of Datashare's search documents page in List layout where a document is open and the 'Recommendations' floating panel on the left of the document is open and the button 'Mark as recommended' is highlighted

The document is now marked as recommended by you:

Screenshot of Datashare's search documents page in List layout where a document is open and the 'Recommendations' floating panel on the left of the document is open and where the username (you) is highlighted

Click 'Unmark as recommended' to unmarked it as recommended.

Open the filters by clicking the 'Filters' button on the left of the search bar:

Screenshot of Datashare's search documents page in List layout where the 'Filter' button on the left of the search bar is highlighted

In the 'User data' category, open 'Recommended by' and tick the 'Username' checkboxes for documents recommended by the users you want to filter:

Screenshot of Datashare's search documents page in List layout where the 'Filters' are open on the left and the 'Recommended by' filter is open and highlighted

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