Search documents

You can search with the main search bar, with operators, and also within a document thanks to control or command + F.

Search in documents

1. To see all your documents (you need to have added documents to Datashare and have analyzed them before), click 'Search in documents':

To collapse the left menu, click the 'hamburger menu' :

You will gain room to better explore your documents:

2. Search for specific documents. Type terms in the search bar, press Enter or click 'Search':

IMPORTANT: to make your searches more precise, search with operators (AND, OR, ....). Read more here.

3. You can search in specific fields like tags, title, author, recipient, content, path or thread ID. Click 'All fields' and select your choice in the dropdown menu:

4. In the 'All fields' category, when you start typing terms, you can see suggestions of named entities (name of people, organizations and locations in Datashare) in a dropdown menu, with their number of occurrences in all your documents (here, "marie curie" appears 1 time in the documents and "marie skiodowska curie" 1 time as well):

If you run email extraction, email addresses will also be suggested:

Choose between views (list, grid, table)

Select the view on the top right.

View in list:

View in grid:

View in table:

Search within a document

Once a document is opened, you can search for terms in this document:

  • Press Command (⌘) + F (on Mac) or Control + F (on Windows and Linux) or click on the search bar above your Extracted Text

  • Type what you search for

  • Press ENTER to go from one occurrence to the next one

  • Presse SHIFT + ENTER to go from one occurrence to the previous one

(To know all the shortcuts in Datashare, please read 'Use keyboard shortcuts'.)

This also counts the number of occurrences of your searched terms in this document:

If you run email extraction and searched for one or several email addresses, if the email adresses are in the email's metadata (recipient, sender or other field), there will be a 'in metadata' label attached to the email addresses: